Encompass Needs Analysis

Toshiba has developed a powerful new analytical program that can help you accurately assess your document production and management environment. And, it will recommend ways to cut costs and improve efficiency. Typical savings are in the area of 30-40%.

A recent study by ALL Associates showed that on average a surprising 15% of an organization's revenue is spent on document production, management and distribution. Of that cost, 75% was related to the management and end user production time associated with documents.

Using our Encompass Needs Analysis, our document solutions professionals can gather information on your systems and processes that can reveal a wealth of “hidden” cost-saving opportunities. Our assessment is presented in a Document Workflow Report, a detailed written presentation of findings and recommendations.

A typical Document Workflow Report may include:

  • Complete inventory of all copiers, printers, and fax machines
  • Current equipment cost and utilization
  • Support, procurement, and outsourcing costs
  • Technology overview
  • Usage and cost of supplies
  • Impact of high-cost inkjet and laser printers
  • Plus other relevant and insightful data

James Office Technology offers both short and long-term solutions. Whether you require a quick assessment or an in-depth audit of document production and management, our trained professionals can use the Encompass Needs Analysis to provide you with the answers you need.

 

The Bottom Line
The Encompass Needs Analysis program helps customers more effectively manage their document production and management environment, resulting in:

Lower Costs You’ll see more effective use of equipment and supplies, a reduction in the IT support required, and more. The result: lower document costs.

Control You’ll have a clearer picture of your document system, its usage and costs, and how to optimize it.

Higher Productivity Each day, employees will spend less time printing, copying, faxing, and managing documents—freeing up more time for their real jobs.

To arrange a complimentary Encompass Needs Analysis for your company, click here.

Encompass Sample Report
Encompass White Paper